Description
- General office and phone support.
- Maintain and manage building systems such as Angus (and/or other 3rd party systems) work order system, access cards, electronic building directory, floor directories and suite signage, purchase order logs and update of tenant contact information. Notify and train tenants and building engineers where applicable.
- Drafting memos/letters/emails and/or making phone calls to Tenants related to property notifications, preventative maintenance scheduling, inspection, etc.
- Provides support to the Property Manager including administration of leases, monthly reporting, annual budget preparation and year end operating expense reconciliations.
- Oversees Angus Anywhere work order system, i.e., generates WO as appropriate, tracks TT approved bill backs and closes out work orders.
- Obtain insurance certificates (COI) from tenants/vendors and follow-up on expirations/renewals.
- Responsible for maintenance of Certificates of Insurance tracking system in Angus.
- Assist in the creation, maintenance, distribution and updating of “Tenant Guides” for each property.
- Service Contract creation, execution, filing and cataloging. Create and maintain contract expiration schedule.
- Assist/generate lease abstracts for new leases and renewals.
- Assist Property Manager with the preparation of budgets.
- Assist with the preparation, organization, and implementation of other property management functions as required from time to time.
- Assist with tenant collection efforts and assist with delivering any back up to accompany a monthly tenant invoice.
- Maintain property records, files, and drawings, which may include assisting in auditing of existing records.
- Demonstrates strong organizational skills, be able to multi-task and have the ability to be flexible
- Proficient in the Microsoft Office Suite with an emphasis on Excel, Word, and Outlook.
- Must be willing and able to travel to various local property sites.
- Must be able to work before/after normal working hours at certain peak times, such as budgeting and/or CAM reconciliation season.
- Must possess strong attention to detail with the ability to prioritize and juggle multiple job functions.
- Exhibits solid communication skills, with an ability to respectfully and professionally resolve disputes or complaints.
- Works well with a team.
- Interacts and engages in a friendly manner with potential and current tenants.
- Demonstrates ability to think creatively and independently.
- Currently pursing a bachelor’s degree in Real Estate, Property Management, Business, or other related field.
- Previous real estate property management experience is a plus.
All interested, qualified applicants are encouraged to apply. Please submit your resume and a cover letter to Anchor Health Properties. Applications will be reviewed on a rolling basis, and the position will remain open until filled.
Anchor Health Properties is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, pregnancy, sexual orientation, gender identity, veteran status, national origin, age, marital status, physical or mental disability, or genetic information or any other status protected under federal, state or local law.
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