Description
Primary Function
Responsible for entering, monitoring, and reporting lease related information and manage PGRE’s Accounts Receivable process.
Primary Responsibilities
- Enter, monitor, and report lease related information
- Abstract, interpret, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental procedures
- Oversee the work of 3rd Party service providers, including review of lease abstracts, floor plans and addressing inquiries
- Process monthly billing and execute rent up, rent roll and manual billing processes, including overage rent
- Enter lease information into the financial system
- Monitor lease documents for commencement date to ensure timely processing
- Monitor key lease provisions (e.g., options, expirations, kick-outs and co-tenancy)
- Maintain real estate lease schedules outlining necessary REIT leasing reporting (e.g., mark to market rent)
- Report and track monthly portfolio occupancy
- Process billing, including billing relating to all escalations
- Assist with quarterly lease reporting
- Prepare and/or review ad hoc reports, as needed
- Manage PGRE’s Accounts Receivable process
- Review and post month-end closing
- Review and post tenant adjustments in MRI
- Maintain, update, and generate regular Accounts Receivable aging analyses
- Coordinate with Internal Audit to test and ensure that the Accounts Receivable function is using prescribed controls
- Coordinate with and provide information to external audit as needed
- Perform other duties and special projects as assigned
Education & Experience
- Bachelor's degree in Accounting or a related field preferred
- Minimum of 4 years of related experience in real estate lease administration and accounting
- Experience in a public organization or REIT preferred
- Experience working with accounting software
- Demonstrated ability to independently and consistently produce high quality work
Essential Skills & Qualifications
- Strong understanding of the lease administration and abstraction practices of real estate organizations
- Strong understanding of lease contracts
- Strong understanding of lease and general accounting principles
- Strong understanding of accounts receivable practices of real estate organizations, and general bookkeeping procedures
- Strong organization, planning and coordination skills
- Ability to decipher, interpret and summarize legal language
- Strong commercial real estate software and MS office (Excel) skills
- Fine attention to detail
- Strong written and verbal communication skills
- Customer service orientation
- Ability to meet strict deadlines and work independently
Internal & External Contacts
- Regularly interfaces both verbally and in writing with management and staff in Finance and Accounting, Leasing, Legal, Acquisitions, Asset Management, Property Management and HR
- Interfaces with external vendors
This job is no longer active.