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Facilities Assistant

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Santa Monica
 CA
Postal Code
90401
Country
United States

This job is no longer active.

Description


JOB SUMMARY

The purpose of this position is to provide assistance to ensure the successful management of office facilities and front office for CBRE.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Answers calls and routes incoming calls to appropriate personnel and voicemail. Assists with the inspecting office facilities and reporting faults or issues.

Assists with scheduling meetings and preparing and cleaning out conference rooms. Performs other general clerical duties such as distributing office faxes and sorting and distributing mail.

Assist with process and procedure training.

Sets up conference/meeting rooms as requested and prepares the catering requests. Serving of lunches and drinks.

Performs daily checks in the office facility: kitchens, copy corners, toilets.

Replenishes supplies and keeps the overall facility tidy and clean.

Receives deliveries and maintains kitchen stock with drinks, snacks and supplies.

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High School Diploma or General Education Degree (GED) required.

CERTIFICATES and/or LICENSES

BHV-certificate is desirable.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask

clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

All of the above both in Dutch and English.

FINANCIAL KNOWLEDGE

Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve

problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES

Basic skills with Microsoft Office Suite.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Job Function


Not specified

 

Job Sector


Not specified

 

Experience


N/A


This job is no longer active.

Santa Monica Full Time CA Facilities Assistant other