Events Coordinator (On-site)

Job Description

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the role

The Events Coordinator is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader.

In this role, you would be the customer service provider. Daily duties would include tasks like: moving, setting up and striking furniture, decor, removable walls, and event equipment, welcoming guests, providing wayfinding support for attendees, preparing, refreshing and clearing food and beverage stations.

What you'll do

• Assists with logistics, coordination and day-of execution of meetings, conferences and events. Creates a hospitable environment for attendees, event owners, and vendors.
• Performs daily meeting and conference room turnover and/or midday room refresh, reconfigurations and evening resets for indoor and outdoor spaces.
• Takes direction from senior meeting & events team members to meet the need the needs of partners, clients, and vendors. Calls out potential issues/concerns to management as appropriate.
• Responsible for post event storage and inventory of tables, chairs, AV equipment and communicates timing on cleaning services.
• Conducts set up, refresh and removal of food, beverage, and service items.
• Completes' room checks and ensures technical and visual spaces are functioning properly. Communicates corrections as needed to appropriate contact.
• Monitors and responds to event activities such as capturing event supplies, equipment needs, food & beverage services, facility security, etc.
• Setup and strike of furniture and equipment for meeting or/and events.
• May work on setting up audio visual equipment, including routine inspection & inventory control. This includes troubleshooting of basic audio visual issues.
• Complete other tasks as assigned.

What you'll need

• HS Diploma or GED required.
• No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to optimally present information to an internal department and/or large groups of employees.
• Comfortable meeting and engaging with new people.
• Apply attention to detail as well as strong interpersonal skills.
• Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
• Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
• Use multiple software platforms and learn and retain technical software applications quickly.
• Good organizational skills, able to work with multiple projects at one time and demonstrate a proactive approach to routine and non-routine occurrences.
• Strong problem-solving skills. Highly adaptable and flexible work schedules based on business need.
• Ability to lead and motivate others and to perform associated paperwork.
• Ability to work requiring significant walking or through other means of mobility.
• Able to stand for long periods of time. Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.

Scope of responsibility

Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Safety

• Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:
• Complete at a satisfactory level all required and assigned HSE training.
• Follow all activity policies and procedures, including all HSE related requirements at all times.
• Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
• Report any condition which you feel could result in an accident or injury and / or stop work if required.

Reasonable accommodations may be made to enable individuals with disabilities to efficiently perform the job duties.

Candidates must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

CBRE prides itself on its RISE values of Respect, integrity, Service and Excellence. CBRE is the global leader in commercial real estate services and investment. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Events Coordinator position is $40,900 annually ($19.66 an hour) with bonus eligibility and the maximum salary for the Events Coordinator position is $54,600 annually ($26.25 an hour) with bonus eligibility. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.