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Senior Contracts and Property Coordinator (Coordinator III)

Full Time
Work Place
Real Estate Field

This job is no longer active.


Senior Contracts and Property Coordinator (Coordinator III)


City of Portland


Salary: $94,390.40 - $122,636.80 Annually


Job Type: Regular


Job Number: 2024-00411


Location: 1120 SW 5th Ave, OR


Bureau: Portland Parks & Recreation


Closing: 4/22/2024 11:59 PM Pacific


The Position


Job Appointment: Full-Time

Work Schedule: Mon-Fri. 8-5, alternate schedule may be available after probation.

Work Location: Hybrid/work location: The Portland Building 1120 SW 5th Avenue, Portland OR 97204. Remote work must be performed within Oregon or Washington.

Benefit: Please check our benefits tab for an overview of benefits for this position

Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.


Position Summary:

The Real Estate Services (RES) team within Portland Parks & Recreation (PP&R) plays a crucial role in managing over 11,672 acres of parkland, comprising 154 developed parks, 7,891 acres of natural areas, 6,000 permits, and all bureau buildings/structures. The primary objective is to provide a diverse range of parks and recreation services to a broad spectrum of park users. Core responsibilities of the team encompass business development, fostering public-private partnerships, handling permits, ensuring customer satisfaction, conducting negotiations, managing leasing, overseeing acquisitions and dispositions, performing transaction due diligence, managing easements, collecting rent, budgeting, issuing formal notices, coordinating site activation, and other tasks associated with an active property portfolio.


The position operates under the guidance of the Contracts and Property Manager and holds the role of the most senior Contracts and Property Coordinator on the team. In this capacity, the individual supervises up to six Property Coordinators and takes a lead role in the management, acquisition, and disposition of real property for Parks. With a high degree of autonomy, this position creates, manages, and reports out on projects, programs, and budgets related to core team activities and covers the responsibilities of the Contracts and Property Manager as needed. This position is expected to regularly lead experienced teams in complex real property transactions.


What you'll get to do:


Oversee an intake system including receiving real property related requests, tracking expiring agreements, assigning, and tracking work, developing deal points, and routing documents for approval and signature. For example, if a non-profit was looking to enter into a lease with PP&R, this role would intake the request, develop deal points in alignment with the PP&R Mission & Vision, assign a Property Team member, support negotiations, and route the fully executed document for approval and signature.

Support team members and/or perform negotiations, drafting, and review of legal documents, reports, leases, amendments, permits, easements, licenses, purchase and sale agreements, intergovernmental agreements, memorandums of understanding, and ordinances; lead other Coordinators, Planners, Project Managers, and consultant teams in complex negotiations, program management, and real property transactions.

Oversee direct reports including check-ins and evaluations; report out regularly on projects, programs, and budget forecasts related to core team activities.

Coordinate and manage stakeholder relationships independently and act as a contact person for citizens, regional agencies, PP&R management, and colleagues who must resolve issues related to Parks-owned properties; promote activation of PP&R owned property.

Cover the responsibilities of the Contracts and Property Manager as needed.

Ensure anti-racism, equity, and transparency are placed in the forefront of all property transactions.


About the Bureau:

Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee, and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.


To Qualify


The following minimum qualifications are required for this position:


Experience leading teams and projects with real estate related stakeholders, which may include government agencies, businesses, non-profit organizations, investors, members of the public, and other entities and individuals as encountered in the course of work.

3-5 Years of experience in real estate, commercial property, or land management including analyzing complex or technical issues, drafting and negotiating unique agreements, and recommending policy and strategy.

Experience collaborating and communicating cross-culturally with traditionally underserved communities in any of the following areas: planning, permitting, real estate, or other forms of access.

Experience creating formal written documentation including reports, correspondence, agreements, and other documents.


The Recruitment Process


STEP 1: Apply online between April 1 - 22, 2024


Required Application Materials:


• Resume

• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)


Optional Application Materials:


• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.


Application Tips:


• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

• Your resume should support the details described in your responses to the supplemental questions.

Salary Range/Equity Pay Analysis: Your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

Do not attach any additional documents.

Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.


Minimum Qualification Evaluation: Week of April 22, 2024


• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result.

• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.


Establishment of Eligible List: Week of April 29, 2024


• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.


Selection (Interview): May


• Hiring bureau will review and select candidates for an interview.

• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.


Offer of Employment: June


Start Date:


• A start date will be determined after all conditions of employment have been met.


*Timeline is approximate and subject to change.



An Equal Opportunity / Affirmative Action Employer



Job Function

Not specified



2+ to 5 years

This job is no longer active.

Property Management Government/Education Full Time OR Senior Contracts and Property Coordinator (Coordinator III) other