Assistant Property Manager

Job Description

• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio-specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically 
• Attend regular meetings with Senior Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property-by-property basis
• Prepare tenant billings
• Monitor and collect accounts receivables from tenants
• Work with the Senior Property Manager to develop and manage operations within each respective property budget
• Assist and support the Senior Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Inspect properties on a frequent and consistent basis, and make recommendations based upon data collected
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Coordinate all phases of pre- and post-move in process
• Oversee projects as requested by Senior Property Manager
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Performs other duties as assigned by Senior Property Manager and Regional Property Manager
• Perform all duties assigned to the Senior Property Manager in their absence
• Ability to travel locally, between assigned properties, approximately 15%
• Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

• 2 - 3 years of experience in commercial real estate property management, experience in healthcare property management strongly preferred
• High School Diploma or GED required; Bachelor’s degree in Marketing, Business, Real Estate, Finance, and/or Accounting strongly preferred
• Advanced Word experience, including PowerPoint, Excel Pivot Tables, VLOOKUP, TEAMs, ZOOM, and Data Tables preferred, experience with Yardi and MRI are beneficial
• Ability to multi-task and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills

• Competitive Base Salary + Annual Bonus
• Employee Stock Purchase Plan which includes a 15% discount off share price
• Medical, Dental, and Vision plans (including fully subsidized HMO and high-deductible health plans), or enjoy a paid Opt Out Benefit
• 401(k) with company match
• Wellness Stipend of $1,000, annually
• Fully covered Life Insurance, Short-term Disability, and Long-term Disability Insurance 
• Option for enrollment in a Flexible Spending Account (FSA), Dependent Care Account, and/or Health Savings Account (HSA) with generous employer contribution
• Cap-free Student Loan Contribution Program
• Complimentary ​​​Employee Assistance Programs for your entire household
• In-house ergonomic support to maximize comfort and workplace efficiency
• Generous paid time away from work starting with 14 days of PTO, up to 10 days of Sick Time, and generous full and half-day Holidays annually
• Generous parental leave policies, including provisions for secondary caregivers and family care