Accounting Manager

Job Description

• Perform day-to-day bookkeeping including journal entries, transaction coding, and reconciliations.
• Maintain accurate general ledger records across multiple entities and projects.
• Reconcile bank accounts, credit cards, and other accounts on a monthly basis.
• Ensure all transactions are properly coded by project, cost code, and draw when applicable.
• Support monthly close processes and provide clear, organized records to senior management and external accountants.

• Manage full accounts payable lifecycle, including invoice collection, coding, approval routing, and payment processing.
• Maintain organized electronic invoice files at both project and corporate levels.
• Track and follow up on unapproved or missing invoices to ensure timely processing.
• Coordinate check runs and maintain check stock for multiple project bank accounts.
• Assist with outgoing wires and internal account transfers in coordination with senior management.

• Track development and construction costs using project-specific cost codes and budgets.
• Maintain job cost records and support budget-to-actual tracking.
• Assist with preparation of construction loan draw packages, including supporting invoices and documentation.
• Ensure expenses are properly assigned to the correct draw and funding source.
• Support tracking of retainage, lien waivers, and other construction-related documentation.

• Collect and maintain W-9 forms for all applicable vendors and consultants.
• Track certificates of insurance and monitor expiration dates.
• Maintain organized electronic contract files, including change orders, at the project level.
• Support annual 1099 and 1096 preparation and filings.

• Reconcile and code corporate credit card statements, separating project expenses from overhead.
• Assist with invoicing between related entities as needed.
• Support year-end close and tax preparation by compiling requested documentation.
• Maintain clean, well-organized electronic and limited hard-copy accounting files.

• Assist in the preparation and ongoing maintenance of project-level development and construction budgets.
• Support corporate-level budgeting and forecasting, including overhead planning and cash needs.
• Update budget-to-actual analyses and highlight meaningful variances for senior management.
• Maintain forward-looking cost forecasts and support cost-to-complete analysis.

• Assist with cash flow projections at both the project and corporate level.
• Support financial modeling inputs related to development budgets, timing, and funding assumptions.
• Prepare summary financial analyses to support internal investment and capital planning discussions.
• Provide financial data and analysis for lender, investor, and internal reporting as needed.

• Help improve and formalize accounting policies, procedures, and internal controls.
• Identify inefficiencies in current workflows and recommend process improvements.
• Serve as a financial thought partner to development and senior leadership, not just a transactional resource.

• Minimum 3+ years of accounting experience, with strong preference for real estate development or construction accounting.
• Deep experience with bookkeeping, accounts payable, and project-based accounting.
• Working knowledge of development budgeting, forecasting, and financial analysis.
• Strong understanding of construction draws, cost coding, and job cost accounting.
• Highly organized, detail-oriented, and dependable.
• Comfortable working independently without constant oversight.
• Strong communicator who can translate financial information clearly to non-accounting stakeholders.
• Bachelor’s degree in Accounting or Finance preferred but not required with relevant experience.

• QuickBooks Online: Advanced proficiency required.
• Northspyre: Prior experience highly preferred, or similar systems such as Procore or Yardi Construction.
• Microsoft Excel: Strong proficiency required.

• Direct access to senior leadership and investment decision-making.
• Broad responsibility with real ownership over outcomes.
• Clear path to grow into a Controller or senior finance role.
• Professional, high-accountability environment with startup-level impact.

• Salary: Competitive base salary commensurate with experience.
• Health & Wellness: Comprehensive medical, dental, and vision insurance provided through BlueCross Blue Shield.
• Paid Time Off: Industry-standard vacation package, including paid company holidays and personal leave.
• Flexibility: Hybrid work schedule with remote work flexibility on Fridays.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off