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Presentation High School

Facilities Manager

Full Time
Real Estate Field
  • Facilities Management / Engineering
San Jose
Postal Code
United States

This job is no longer active.



The Facilities Manager assumes the responsibilities and duties to provide the management and direction necessary in the areas of custodial, building maintenance, operations, landscaping and event support to maintain the school's properties and facilities.


Interested applicants are asked to complete the online application available at and send a letter of interest, résumé and contact list of references to employment [at] Qualified applicants will be contacted regarding next steps.

Presentation High School is a Catholic, college preparatory school for young women.  We offer a competitive salary, comprehensive benefits and a close-knit professional community. We seek talented and innovative teachers who have a commitment to excellence.


To perform this job successfully, an individual must have the knowledge and skills and be able to perform each of the following satisfactorily


  • Plan, manage, and direct all phases of the facilities operations

  • Oversee the repair and safety of the buildings

  • Plan and implement maintenance and renovation of buildings and grounds

  • Provide for building security

  • Programming and use of Building Management Systems

  • Maintain an inventory of ail equipment

  • Monitor the receipt, maintenance and replacement of capital equipment

  • Provide and maintain a safe, clean, and healthy environment for the students and staff of the school

  • Purchase necessary building and custodial supplies

  • Coordinate set-ups for both school and approved outside users as scheduled by Administration Assist in the scheduling of building and gym usage

  • Perform the recruitment, interviewing and hiring of all Facilities personnel.


  • Demonstrated knowledge or experience of budgeting, expense control architecture, school construction, engineering, plant operations, maintenance management, and school safety

  • Knowledge of building, plumbing, power generation and HVAC systems

  • Thorough knowledge of custodial equipment

  • Thorough knowledge of applicable Health & Safety standards, rules and regulations

Managerial Skills:

  • Skill in managing personnel and supervising custodial building and ground operations

  • Skill in effectively planning and organizing custodial activities

  • Skill in cleaning methods and procedures, sanitation, safety, security and lawn and building maintenance

  • Proficient in English (written and verbal skills) and knowledge of Spanish

  • Oral and written communication skills

  • Demonstrated skills in personnel management

  • Proven ability to interface with faculty, staff and administration

  • Define job performance expectations of staff and evaluate job performance

  • Ability to promote efficiency, morale, and teamwork and interaction with fellow staff member

  • Ensures that maintenance and custodial staff are familiar with procedures in dealing with misconduct/conflicts


  • Determine what work will be performed by PHS staff and contract vendors

  • Annually conduct an asset inventory and evaluate building and equipment condition

  • Supervise all maintenance, grounds, and contract personnel

  • Monitor all facilities work to ensure compliance with plans, specifications, building and fire codes, and health and safety.

  • Maintain Facilities Department budget and expenditures

  • Assist in the Security and Emergency planning process and conduct drills as necessary.

  • Manage the Keys and Access program to include assignment, distribution and control of keys.

  • Supervise and oversee implementation of all Facilities projects

  • Support major capital projects as an essential member of the project management team

  • Work with construction managers to maintain safety conditions at all times during renovations

  • Prepare all bids and quotations for contracted work, equipment, and supplies.

  • Maintain drawings, plans, manuals, and warranties in an organized and accessible manner

  • Support administration of the insurance program.

  • Provide and maintain a working knowledge of any current and ongoing certificates, registrations, licenses, and other documents.


Competency Statement(s)

  • Accountability - Ability to accept responsibility and account for his/her actions.

  • Detail Oriented - Ability to pay attention to the minute details of a project or task.

  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.

  • Friendly - Ability to exhibit a cheerful demeanor toward others.

  • Loyal - The trait of feeling a duty to the employer.

  • Reliability - The trait of being dependable and trustworthy.

  • Responsible - Ability to be held accountable or answerable for one's conduct

  • Safety Awareness - Ability to identify and correct conditions that affect employee safety.

Qualifications and Educational Requirements

  • High School Diploma

  • 2 Year College/Technical Certification -Desired

  • 3-5 Years' Experience as Facilities Supervisor/Manager

  • Basic Computer Skills, Microsoft Outlook, Microsoft Office and Google Docs

  • Building Management System experience

  • Experience in education preferred

Physical Demands

The Facilities Manager must be ability to: lift and/or carry moderate weight (40 pounds), sit, stand, walk, climb stairs or ladder, reach, perform repetitive hand motions, hear, speak. There will be some travel within the City, and he/she may experience prolonged and irregular work hours, and work with frequent interruptions.

Work Environment

Inside and outside environment. Climbs ladders, work in high places, work in cramped quarters and under and on buildings. Work in inclement weather. Demanding physical conditions. Must be able to work with potentially hazardous materials in a safe manner and safely perform required duties in potentially hazardous environments.

Job Function

  • Facilities Management

Job Sector

  • Government/Education


2+ to 5 years

This job is no longer active.

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